Meeting Cost Calculator
Calculate how much a meeting costs based on duration, number of participants, and average salary. See cost per meeting and cost per hour instantly.
Breakdown
How It Works
Meetings feel free - but they aren’t. This meeting cost calculator estimates the real cost by converting salary into an hourly rate and multiplying by duration and headcount.
Use it to sanity-check recurring meetings, workshops, and syncs. Small changes (fewer attendees or 30 minutes instead of 60) can save meaningful budget over time.
- Duration: Choose 0.5h, 1h, 1.5h, etc. (or enter a custom value).
- Participants: The number of people attending the meeting.
- Average salary: Used to estimate hourly cost per person.
- Currency: Pick from common currencies for easy sharing.
About This Calculator
This tool is built for teams that want better meeting hygiene. It’s perfect for managers, founders, and anyone trying to reduce meeting load without losing alignment.
For a more conservative estimate, use a higher salary (or add overhead by increasing salary input).
- Recurring meetings: Multiply the result by weekly/monthly frequency to estimate annual cost.
- Workshops: Great for estimating a half-day or full-day workshop cost.
- Fully-loaded cost: Salary-only is usually an underestimate vs real employment cost.
FAQ
How is meeting cost calculated?
The calculator converts an average salary into an hourly cost (salary ÷ working hours per year), then multiplies by meeting duration and number of participants.
What salary should I use?
Use the average salary of attendees. If your meeting has mixed roles, use a weighted average or run it twice with different assumptions.
Does this include overhead (benefits, payroll tax, office costs)?
No. This is a simple estimate using salary only. Real fully-loaded cost is typically higher depending on benefits and overhead.
What working hours per year does it assume?
This tool uses a simple assumption (e.g., 40 hours/week × 52 weeks/year). You can adjust the salary input to approximate different work schedules.
Is this stored or uploaded anywhere?
No. The calculator runs locally in your browser and does not store your data.